National post, fixed term appointment, G-6

Finance Associate

1 June 2018

UNFPA East and Southern Africa Regional Office, Johannesburg, South Africa

*Please note that this vacancy is open only to nationals of South Africa and non-nationals who hold work permits or who are permanent residents of South Africa*

Organizational Location

The Finance Associate position is located in the East and Southern Regional Office of UNFPA, Johannesburg in the Integrated Sexual and Reproductive Health and Rights Unit (Youth Team). The Finance Associate is part of a team working on the implementation of UNFPA ESARO flagship programme on adolescents and young people sexual and reproductive health and rights.

Job Purpose

The Finance Associate contributes to the implementation of the Safeguard Young People Programme - a youth programme implanted in eight countries in Southern Africa by providing administrative support to the youth team and the SRHR Unit at large. As appropriate and under the direction of the SYP Regional Coordinator the Finance Associate will also contribute to research, financial management, procurement and operational and procedural guidance.

Major Activities/Expected Results

  • Works closely with the Regional Programme Coordinator and Country Focal Points for the SDC funded SYP programme to assist the country specific projects in financial and administrative matters in line with the global document (the Proposal, results framework and proposed budget) and UNFPA policies and procedures;
  • Contributes to the monitoring of the financial execution of the projects in the 8 countries and at regional level. This includes reviewing and analyzing implementation level of country projects to determine status of project activities on a continuous basis;
  • Prepares financial reports on the programme to be submitted to the SYP regional programme coordinator and team for review on a regular basis as requested by the Coordinator and also liaise with UNFPA HQ and UNFPA COs if needed;
  • In consultation with Regional Coordinator and COs, reviews and harmonizes annual implementation plans and budgets;
  • Supports the preparation and consolidation of reports including annual reports (technical, substantive and financial) pertaining to the project;
  • Facilitates initiation of all procurement processes, including payments, working closely with the operations unit and the overall guidance of the international operations manager;
  • Provides timely support on all administrative matters concerning the project including travel plans, travel authorization, monitoring of travel budgets, contracting of consultants and liaise with appropriate units in UNFPA ESARO Office and HQ;
  • Provides support to administrative and logistical arrangements for all meeting, workshop and courses in connection with the project taking place in Johannesburg or in one of the project countries;
  • Assists the Regional Programme Coordinator in the design of project specific material pertaining to management and financial issues in support of project implementation;
  • Participates in the annual planning, reviews and final evaluation of the project in collaboration with the coordination team (Regional Programme Coordinator, M&E Specialist and CSE Specialist).
  • Trains the Programme IPs in UNFPA's financial policies and procedures and monitor application of procedures.
  • When requested, the Finance Associate will also support other units as assigned by the programme support pool leader and the international operational manager (IOM).
  • Carries out any other duties as required.

For more information and to apply, click here.