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Finance Associate Consultancy

Hiring office: UNFPA East and Southern Africa Regional Office

Deadline for applications: 2 November 2021, 5pm South African time.

Purpose:

  • Provide Operational Support to ESARO and ROSSC countries in respect to Accounts Payable, Operating Fund Account processing and reconciliations, financial policy application
  • Financial Management and Reporting
  • Year End Closure Processing
  • VAT Submissions and Reporting

Scope of work:

  1. Operations support to ESARO and Country Offices
  • Accounts Payable - Processing of DSAs, PO and Non-PO payments for ESARO and ROSSC countries (Botswana, Lesotho, Swaziland, South Africa, Namibia).
  • Processing adjustment entries through APJVs and GLJEs as might be required.
  • Provide advice to staff on all aspects of Atlas, Budgeting, and UNFPA financial rules and regulations.
  • Maintains filing of financial related documents.
  • Staff advances are properly accounted for.
  • eFACE finance review and processing.
  1. Financial Management and Reporting
  • Preparing Monthly and quarterly Financial Accountability checklists.
  • Ensure maintenance and monitoring of chart accounts: charges to incorrect accounts are adjusted.
  • Ensure that Purchase Orders and requisitions are not excessively aged, by monitoring the dashboard.

3. Assistance in year-end closure process

  • Year End closure processing adjustments.
  • Timely submission of year end certifications.

4: VAT Claim Management and Submissions.

  • Process VAT claims and submit to the relevant authority.
  • Allocate VAT deposits on a monthly basis.
  • Prepare and Submit VAT Variance Analysis on a Monthly basis.

Duration and working schedule:

The assignment will start on 15 November 2021 and end on 15 October 2022.

Place where services are to be delivered:

The Finance Associate position is located in the East and Southern Africa Regional Office of UNFPA, Johannesburg in the Operations Unit.

Delivery dates:

Monthly report on tasks and results based on a daily log.

Monitoring and progress control, including reporting requirements, periodicity format and deadline:

The Finance Associate will work under the supervision of the Finance Specialist and overall guidance of the Regional Operations Manager.

Expected travel:

Not Applicable. There is no anticipated travel; but in case it becomes necessary, all travel related costs (transport and DSA) will be borne by UNFPA.

Required expertise, qualifications and competencies, including language requirements:

i)  Values: Exemplifying integrity, demonstrating commitment to UNFPA and UN system, embracing cultural diversity, Embracing change.

ii) Core Competencies: Achieving results, being accountable, Developing and applying professional expertise/business acumen, thinking analytically and strategically, working in teams/managing ourselves and relationships, Communicating for impact.

iii) Required Skillset:

Business Acumen-Independently gathers and analyses information using appropriate analytical tools and professional standards to provide support on financial matters.

Client orientation- Organizes and prioritizes work schedule to meet client needs and deadlines.

Job knowledge/Technical Expertise-Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in works tasks.

Proven experience of UN accounting framework and systems, specifically PeopleSoft.

Qualification:

- High school Graduate; Bachelor’s degree desirable.

- At least 6 years’ experience in finance or project management.

Languages: Fluency in English.

Other relevant information or special conditions:

The deadline for applications is 2 November 2021, 5pm South African time.

  • Submit your application with a detailed Curriculum Vitae (CV) and motivational letter to jobs.esaro@unfpa.org. Please specify in the email subject “Finance Associate”.
  • UNFPA does not charge a fee at any stage of its recruitment process (application, interview, processing, training) or other fee, or request information on applicants’ bank accounts.
  • UNFPA will only respond to those applicants in whom the Regional Office has further interest. In the event that UNFPA does not contact you by 10 November 2021, please consider your application unsuccessful.