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Junior Clerk to support VAT Claims

Hiring Office: UNFPA East and Southern Africa Regional Office (ESARO)

Purpose:

The South African Revenue Services (SARS) requires that UN Agencies physically submit supporting documents including copies of invoices, proof of payment and copies of contracts where applicable with all the VAT claims. ESARO has not been able to submit VAT claims from February 2020 to date because of the remote working modality. The ROSSC has been supporting other countries in the region with procurement of PPE in South Africa and this has led to significant accumulation of the VAT Account. SARS accept invoices that are less than 5 years old; hence it is imperative for the RO to submit all outstanding invoices timely.

The purpose of the assignment is to print, collate, and review, all supporting documents, and to submit to SARS for refund all outstanding VAT balances from February 2020.

Scope of work:

Vat Claims

- Print VAT invoices per GL.
- Attach Proof of payments to invoices.
- Review Invoices for compliance with SARS requirements.
- Contact suppliers to revise non-compliant Invoices.
- Capture the VAT information on the working document.
- Compile the VAT file and VAT201 for submission.

Duration and working schedule:

The assignment will be for a period of 3 months (September – December 2021.

Place where services are to be delivered:

The Junior Clerk will work from UNFPA ESARO Office, Sunninghill.

Delivery dates and how work will be delivered:

September – December 2021. Monthly report on tasks and results based on a daily log.

Monitoring and progress control, including reporting requirements, periodicity format and deadline:

The Junior Clerk will work under the supervision of the Finance Specialist and overall guidance of the Regional Operations Manager.

Expected travel:

Not Applicable.  There is no anticipated travel.

Required expertise, qualifications and competencies, including language requirements:

The following competencies and qualifications are required:

- Completion of High School Education;
- At least 1 year of finance and/or administration experience;
- Under graduate education is an advantage;
- Strong interpersonal and organizational skills;
- Computer literacy in MS Office applications;
- Good communication skills.

Languages:

Fluency in oral and written English. 

Functional Skill Set:

- Organising documents, correspondence and reports
- Planning, organizing and multi-tasking.

Other relevant information or special conditions:

The deadline for applications is 15 September 2021, 5 pm South African time.

- Submit your application with a detailed Curriculum Vitae (CV) and motivational letter to jobs.esaro@unfpa.org.  Please specify in the email subject “Junior Clerk”.
- UNFPA does not charge a fee at any stage of its recruitment process (application, interview, processing, training) or other fee, or request information on applicants’ bank accounts.
- UNFPA will only respond to those applicants in whom the Regional Office has further interest. In the event that UNFPA does not contact you by 24 September 2021, please consider your application unsuccessful.

To apply:

All applications should be sent to jobs.esaro@unfpa.org by 15 Sept 2021 with the email subject clearly stated ''Junior Clerk".