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Programme Associate, GS-7

Job title: Programme Associate (Evidence, Knowledge & Innovation Unit)

Level: GS-7

Position Number: 104172

Location: ESARO

Full/Part time: Full-Time

Fixed term/Temporary: Fixed Term

Rotational/Non Rotational: Non-Rotational

Duration: One year (renewable*)

Closing date: 24 June 2021, 5pm (Johannesburg time)

Apply here

 

The Position:

The Programme Associate position is located in the East and Southern Regional Office within the Evidence, Knowledge and Innovation (EKI) Unit and reports to the coordinator of the EKI unit. The Programme Associate will provide the lead responsibility for programme activities and liaison with implementing partners.

The Programme Associate is part of a team, which provides integrated programme and technical support within a systems strengthening approach that is fundamental to UNFPA’s overall strategy. The Programme Associate also works in close collaboration with the Operations Manager and his/her team to ensure timely support to COs on operational matters.

H/She establishes and maintains contacts with Programme Associates and Officers at Headquarters and Country Offices as well as all staff within the Regional Office, and partners involved in the regional programme. Contacts with staff and other personnel promote achievement of common goals and shared objectives, and demonstrate personal commitment to UNFPA’s mandate and organizational vision.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s strategic plan (2018-2021), focuses on laying the foundation for the pathway towards achieving three transformative results by 2030, namely: ending preventable maternal deaths; ending unmet need for family planning; and ending gender-based violence and harmful practices. Transition into the next Strategic Plan cycle (2022-2025) within the SDG Decade of Action is critical, as UNFPA and its partners seek to consolidate gains achieved and accelerate actions towards 2030.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

The Programme Associate contributes to the development and implementation of effective regional and country programmes in the region by providing support in the design, planning and management of UNFPA’s programmes in the following functions:

  • Performance Oversight
  • Research Support
  • Financial Management
  • Operations and Procedural Guidance and support
  • Administrative support

The incumbent responds to non-routine queries and provides explanations on matters which may be complex requiring thorough knowledge of policies and procedures of the work area.

You will be required to undertake the following:

1. Performance Oversight

  • Contribute to oversight functions of the RO by maintaining schedules of programme and management audits of the region and assisting in the monitoring and follow up of related audit recommendations;
  • Manages operational requirements of programme/ project inputs and oversight under national execution (NEX) in terms of personnel, sub-contracts, equipment, fellowships, and other programme and project-related events to facilitate programme/ project delivery;
  • Manage the relationship with the implementing partners;
  • Establish programme planning information and schedules regional programme cycles in the region, and including CCA/UNDAF;
  • Contribute to ensuring compliance of programmes/projects with organizational guidelines, as well as with audits and evaluation findings, by benchmarking programme and project performance and transmitting this information to the Programme Advisers/Specialists for corrective action; and
  • Coordinate submission of reports, both substantive and financial, on EKI unit and regional programme development, monitoring and evaluation in the region;

2. Research Support

  • Support the design and manage specialized data banks on (i) Programme/projects profiles, for development, implementation and evaluation purposes and (ii) best practices in programme design/implementation for knowledge sharing; and
  • Consolidate and maintain the inventory of pipeline projects for submission to donors for co- financing.

3. Financial Management

  • Review and analyze past and current expenditures including trends in pattern of resource allocation in order to prepare recommendations and proposals for distribution of income and utilization of resources provided to the countries and to regional programme in the region;
  • Coordinate submission of financial reports on country and regional co-financing, including the review and finalization of inputs for financial reports for donors; and
  • Monitor the overall expenditure targets among countries and regional programme within the region in accordance with UNFPA’s global resource allocation system and annual guidelines.

4. Operation and Procedural Guidance

  • Provide guidance to Regional, and country staff on programme operational procedures;
  • Works in close cooperation with International Operations Manager to ensure adequate support to the unit and COs on operational matters and
  • Represent the RO in meetings and advice working groups related to programme and financial procedures changes.

5.  Administrative Support

  • Prepares and monitors the administrative budget and ensures financial transactions are in accordance with UNFPA financial rules and procedures. Proposes procedures to improve internal controls and efficiency and respond to audit issues;
  • Facilitate programme and technical missions

Other

  • Perform any other functions as may be assigned.

Qualifications and Experience

Education: 

Completion of secondary school is required. A degree in Public Administration, Social Sciences, Finance, Economics or another relevant subject is desirable.

Knowledge and Experience:

  • 7 years of relevant experience in the management of data support systems, development management or financial management in the private or public sector;
  • Ability to use analytical tools and logic to gather and define information on development situations, problems, and draw logical conclusions guided by data;
  • Capacity to facilitate and make timely and appropriate decisions, taking into consideration, prevailing issues and evidence;
  • Proficiency in current office software applications and corporate IT systems.
  • Possess strong organizational skills;
  • Demonstrated ability to work in a team environment and within multiple diversity contexts
  • Strong communication and interpersonal skills

Languages:

  • Fluency in English demonstrated by strong proficiencies in written and verbal English.
  • Working knowledge of French and/or Portuguese, will be an asset.

Other Desirable Skills:

Proficiency in current office software applications; good basic knowledge of finances and mastery of a series of financial and spreadsheet software.

Required Competencies

Values:

  • Exemplifying integrity.
  • Demonstrating commitment to UNFPA and the UN system.
  • Embracing cultural diversity.
  • Embracing change.

Core Competencies:

  • Achieve results
  • Being accountable
  • Developing and applying professional expertise/ business acumen
  • Thinking analytically and strategically
  • Working in teams/ managing ourselves and our relationships
  • Communicating for impact

Functional Competencies:

  • Logistical support
  • Managing data
  • Managing documents, correspondence and reports
  • Managing information and workflow
  • Planning, organizing and multi-tasking
  • Managing financial processes
  • Job knowledge / technical expertise

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

Apply here.

Disclaimer:

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline: http://www.unfpa.org/help/hotline.cfm

In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.