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Security Associate

Job Description

Job Title: National Post: Security Associate, GS6

Job ID: 36412

Location: Johannesburg, South Africa

Full/Part Time: Full-Time

Regular/Temporary: Regular

Rotational/Non Rotational: Non-Rotational

Duration: One year (renewable*)

Closing date: 23 April, 5pm (Johannesburg time)

Please note that this vacancy is open to Internal/External nationals of South Africa, Permanent Residents and work permit holders.

*No expectancy of renewal in accordance with UN Staff Regulation 4.5

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Organizational Setting

The Position:

Under the guidance and supervision of the UNFPA Regional Security Adviser (RSA), the Security Associate (SA) provides support to the RSA and East and Southern Africa Regional Office (ESARO) in Johannesburg, South Africa by performing a variety of security and administrative services while ensuring high quality and accuracy of work. The Security Associate promotes a client, quality and results-oriented approach.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s strategic plan (2018-2021), focuses on laying the foundation for the pathway towards achieving three transformative results by 2030, namely: ending preventable maternal deaths; ending unmet need for family planning; and ending gender-based violence and harmful practices. Transition into the next Strategic Plan cycle (2022-2025) within the SDG Decade of Action is critical, as UNFPA and its partners seek to consolidate gains achieved and accelerate actions towards 2030.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

The Security Associate works in close collaboration with the RSA; International Operations Managers (IOM), UNFPA Security Focal Points and other support staff in ESARO, country offices and OSC-New York, other UN organizations in the country, as well as with the UNDSS staff to coordinate tasks, request and share information, and to ensure pro-active, consistent, quality service delivery.

The Security Associate will assist with the implementation of security plans and measures in ESARO, maintaining linkages and liaison with UNFPA offices and UNDSS in regard to security measures, information, and events. He/she will support to effective and efficient delivery of the security function in the ESARO through security, administrative and logistical services.  He/she will support to security knowledge building and sharing.

The Security Associate will be required to undertake the following:

1.   Assist with the implementation of security plans and measures in ESARO, maintaining linkages and liaison with UNFPA offices and UNDSS in regard to security measures, information, and events, focusing on achievement of the following results:

  • Establish and maintain relationship with UNFPA Security Focal Points in country offices and with DSS staff in South Africa, International Operations Manager in ESARO, as well as relevant support staff in New York and the region.
  • Support coordination of security related support matters for the various country offices.
  • Liaise with all of the relevant actors in regard to information, current and contemporary events, which might affect UNFPA staff safety and security, sharing of relevant information, with the Regional Security Adviser.
  • Assist UNFPA offices with the implementation of security plans, SRMM compliance, devising and implementing contingency and preparedness plans, business continuity & related procurement.
  • Assist with the effective functioning of emergency communication system, warden system, updated staff lists, fire and evacuation procedures.
  • Maintain SSIRS and TRIP.
  • Provide backstopping the RSA during his/her absence.

2.   Support to effective and efficient delivery of the security function in ESARO through security, administrative and logistical services:

  • Contribute directly to the effective functioning of the security office, its communications, operation and maintenance of equipment.
  • Full compliance of administrative activities with UNFPA rules, regulations, policies and strategies.
  • Performance of a General User role in Atlas and preparation and monthly reporting on ESARO security budget. Preparation of requisitions for HR, Procurement and Travel activities.
  • Provision of inputs to preparation of the office’s results-oriented work plan.
  • Follow up on tasks, deadlines, commitments made, actions taken and coordination of collection and submission of inputs to the reports as required.
  • Maintenance of the asset inventory, filing system, ensuring safekeeping of equipment and confidential materials.
  • Research and collection of data from various sources. Research and retrieval of specifications, statistical data from internal and external sources; preparation of statistical charts, tables and reports as required.
  • Contacts with visitors and staff, arrangement of appointments and meetings as required.
  • Pro-active and effective logistic and administrative arrangements in support of the security function.

3.   Support security knowledge building and sharing in ESARO, focusing on achievement of the following results:

  • Master and share material on security methodology, advisories, specifications etc as required and to stay abreast of UN system reforms.
  • Disseminate in consultation with the RSA, and maintain UN and UNFPA directives/guidance and instructions.
  • Assist in organizing and running training courses/sessions, briefing sessions, security workshops as required.
  • Share and acquire knowledge and experience in risk management and support aspects with/from colleagues.

Other

  • Perform any other functions as may be assigned.

Qualifications and Experience:

Education: 

Completion of secondary school is required. Bachelors’ degree or Certification in administration and security fields desirable.

Knowledge and Experience:

  • Six years of relevant administrative and security (military or police senior NCO, preferably officer’s level) experience is required.
  • Some experience with international organizations preferred.
  • Experience in the usage of computers, applications (e.g. Google Earth) and office software packages (Microsoft Office package i.e. MS Word, MS Excel, Ppt, etc.)
  • Knowledge of web-based corporate software (e.g. Atlas) is desirable.

Languages:

  • Fluency in English demonstrated by strong proficiencies in written and verbal English.
  • Working knowledge of the language of the duty station, French or Portuguese would be an asset.

Required Competencies:

Values:

  • Exemplifying integrity.
  • Demonstrating commitment to UNFPA and the UN system.
  • Embracing cultural diversity.
  • Embracing change.

Core Competencies:

  • Achieve results
  • Being accountable
  • Developing and applying professional expertise/ business acumen
  • Thinking analytically and strategically
  • Working in teams/ managing ourselves and our relationships
  • Communicating for impact

Other competencies:

  • Knowledge sharing and continuous learning
  • Conflict and self-management
  • Performance management
  • Commitment to excellence
  • Appropriate and transparent decision-making.

Functional Competencies:

Knowledge Management and Learning

  • Shares knowledge and experience
  • Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills and
  • Demonstrates an ability to do independent effective research on a variety of topics.

Development and Operational Effectiveness

  • Ability to perform a variety of standard specialized and non-specialized tasks and work processes.
  • Ability to review a variety of data, identify and adjust discrepancies, identify and resolve operational problems.
  • Strong security management knowledge and ability to interpret, support needs and apply UN security management methodology and policies.
  • Confident with mapping tools, and ability to prepare impact presentations and reports.
  • Ability to perform work of confidential nature and handle a large volume of work.
  • Good knowledge of administrative processes, methods, typical, rules and regulations.
  • Strong IT skills, and capacity to learn.
  • Ability to provide input to business processes re-engineering, implementation of new systems.

Leadership and Self-Management

  • Focuses on results for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive, problem-solving attitude
  • Remains calm, in control even under pressure/crisis situations
  • Pro-active to anticipate support requirements and effective, continuous follow-up to ensure timely results despite a variety of obstacles and bureaucratic requirements.

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

Click here to apply

Disclaimer:

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm

In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.