Job Identification: 12232
Location: Johannesburg, South Africa
Apply Before: 07/26/2023, 05:59 AM
Job Schedule: Full time
Vacancy Type: Individual Consultancy
Rotational/Non Rotational: Non-Rotational
Contract Duration: 5 months
Education & Work Experience: Master's Degree - 2 year(s) experience OR Bachelor's Degree - 4 year(s) experience
Other Criteria: Must have extensive end to end recruitment and change management experience
Required Languages: Must be fluent in English
Desired Languages: Knowledge of other UN Languages such as French is an asset.
Vacancy Timeline: 1 Week
Job Category: Administration/Operations/Support
The Position:
The East and South African Regional Office (ESARO) is located in Johannesburg, serving 23 countries in the ESA Region. Under the direct supervision of the Human Resources Business Partner for ESARO, the HR national Individual Consultant will support the regional Client Services Outreach Branch team in the areas of recruitment administration, data management, and general administration. A work-plan with planned inputs and achievements, and learning opportunities shall be agreed upon. The position will primarily focus on crucial task of bulk recruitment. The incumbent will be responsible for effective and efficient end to end recruitment and change management processes, with a keen attention to details and excellent organizational skills.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Purpose of the consultancy:
The primary objective of the HR Consultant is to execute a variety of HR tasks aimed at enhancing the precision and efficiency of HR administrative processes, thereby contributing to the HR Team’s goals and objectives. As part of the broader HR team, the Consultant will help ensure the smooth operation of client-centric HR services and provide the required coordination for change management processes.
Supervisory arrangements
The HR Consultant will work under the oversight of the HR Business Partner and the guidance of the HR Analysts.
Scope of Work and Description of services and activities
The HR Consultant will be responsible for the below:
Support realignment design, planning and implementation as required
Assist with end-to-end recruitment for International Posts.
The incumbent must have extensive experience in screening and reviewing a high number of CVs/ applications across all levels.
The incumbent must demonstrate progressive experiencing in facilitating oral interviews and finalising interview reports.
Engage with the required Country Office HR Focal Points to maintain vacancy rates.
Route relevant HR documents requiring Regional Director approval to the RD’s Office, along with all necessary supporting documents (Detail Assignment approvals, position creation requests etc.)
Support the design of a comprehensive standardized induction package and implement effective onboarding and offboarding processes to ensure a smooth transition for employees entering and leaving the organization.
Contribute to specific HR projects such as HR workshops, performance management initiatives, regional learning plans, etc. as and when required.
Remain continuously updated on UNFPA policies and guidelines related to recruitment and selection processes (Detail Assignment, Temporary appointments, Fixed-Term appointments, etc.).
Adhere to the UNFPA's code of conduct, respect confidentiality, and uphold work ethics.
Perform any other duties as required.
Duration and Working Schedule
The consultancy period is from August 2023 - December 2023.
Place where services are to be delivered
All tasks are to be performed at the Regional Office or provided remotely when required - as agreed with the supervisor.
Inputs/ resources to be provided by UNFPA
The UNFPA ESARO Regional Office will provide:
Required HR documentation, templates, and access to policy documents.
Office space, desk, and internet connection in the office.
Monitoring and progress control, including reporting requirements
Weekly participation in briefing meetings with the Regional HR Team as part of the regular team meetings.
Attendance at relevant Regional Office (RO) focal point meetings and sessions as necessary, coordinating with colleagues.
Timely submission of monthly progress reports and maintenance of a monthly work plan.
Engagement in ad hoc meetings and providing status updates as requested by the Regional HR Business Partner.
Proper organization and storage of all confidential files in the appropriate HR folders within the Shared Drive.
Key Performance Indicators (KPIs):
The performance of the HR Consultant will be evaluated based on the following KPIs:
Timely and efficient completion of tasks as per the agreed upon work plan.
Efficiency in supporting end to end recruitment and maintaining vacancy rates.
Effectiveness in supporting the realignment design and planning process.
Compliance with UNFPA policies and guidelines in all activities.
Required expertise, qualifications and competence
Education required:
A completed master’s degree is required with 2 years of relevant experience in HR management, end to end recruitment, administration, coordination and records management, organizational design
or a completed first university degree programme (such as bachelor’s degree or equivalent) with 4 years of relevant HR/ Organizational design experience;
Required experience and skills:
Relevant professional / academic / personal experience in human resources topics.
Fluency in English is required. Knowledge of other languages such as French or Portuguese is an asset.
Must be able to maintain confidentiality
Strong analytical and writing skills
Experience reviewing and analyzing medium to large sets of various data
Ability to understand and work with systems
Knowledge of and experience working with excel and similar programs is required
Previous experience working within the United Nations is an added advantage
Initiative, sound judgment and demonstrated ability to work harmoniously with staff members from different national and cultural backgrounds.
Must be a self-starter and be able to take initiative; and have excellent follow-up skills.
Required Competencies:
Values:
Exemplifying integrity,
Demonstrating commitment to UNFPA and the UN system,
Embracing cultural diversity,
Embracing change
Core Competencies:
Achieving results,
Being accountable,
Developing and applying professional expertise/business acumen,
Thinking analytically and strategically,
Working in teams/managing ourselves and our relationships,
Compensation
The Consultant will be paid in line with monthly deliverables completed and reports submitted.
Disclaimer:
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm