Closing Date: 26 July 2019 (5pm, New York time)
Duration: Four (4) Months (*)
Please note that this vacancy is open to nationals of South Africa, Non-Nationals with Permanent Residents or Holders of Valid Work Permits for South Africa.
*No expectancy of renewal in accordance with UN Staff Regulation 4.5
Organizational Setting
The Programme Associate position is located in the East and Southern Regional Office of UNFPA, Johannesburg in the Integrated Sexual and Reproductive Health and Rights Unit and reports to the Programme Adviser.
The Programme Associate is part of a team which provides integrated programme and technical support within a systems strengthening approach fundamental to UNFPA’s overall strategy. The Programme Associate also works in close collaboration with the Regional Operations Manager (ROM) and his/her team to ensure timely support to RO/COs on operational matters.
The Programme Associate contributes to the development and implementation of effective regional and country programmes in the region by providing administrative support to UNFPA’s programmes. As appropriate and under the direction of the Regional Adviser and the Operations Manager the Programme Associate will also contribute to research, financial management and operational and procedural guidance.
The Programme Associate works with and provides support the members of the Supplies team as well as Technical and Programme Team in the RO, as well as the team under the OM; staff in the country offices; Programme Associates and officers at Headquarters, Sub-regional Offices and Country Offices as well as all staff within the Regional Office. Contacts with staff and other personnel promote achievement of common goals and shared objectives and demonstrate personal commitment to UNFPA’s mandate and organizational vision. Both internal and external contacts include exchange of information on broader aspects of the work area which may include providing clarification of non-routine matters involving some technical input.
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The Programme Associate will be required to:
- Assist the technical and programme team, in collaboration with the OM office, in providing support and advice to the COs on operational and programme matters;
- Assess and upon approval implement secretarial workload;
- Assist ESARO in coordinating the UNFPA technical network in the substantive area;
- Assist in the preparation and monitoring process of the OMP;
- Assist in the preparation, implementation and monitoring process of the regional programme;
- Ensure proper management of the office filing and archiving system;
- Apply UNFPA rules, regulations and procedures:
- Perform research assistance duties including bibliographic and database searches; summarize information and draft contributions to RO reports, papers, technical notes, and publications;
- Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers;
- Assemble briefing materials and prepare power-point and other presentations for the technical and programme team members;
- Organize meetings, conferences and other related activities for team members or as assigned;
- Organize, compile and process information from donors, Regional Offices, programme countries, and country offices, as inputs to various databases and documents; and
- Carry out any other duties as may be required by the Programme Adviser or Deputy Director.
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Completion of secondary school with additional course work in public administration, finance or economics.
- 6 years previous relevant experience;
- Previous experience in the UN an advantage;
- Strong interpersonal and organizational skills;
- Computer literacy - Word, Excel, Power-point, etc.;
- Good knowledge of Atlas / Peoplesoft or other ERP system;
- Good writing and communication skills.
- Demonstrated ability to work in a team environment
Languages: Fluency in English. Working knowledge of French and/or Portuguese, an asset.
Values:
• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing diversity in all its forms
• Embracing change
Core Competencies:
• Achieving Results
• Being Accountable
• Developing and Applying Professional Expertise/Business Acumen
• Thinking analytically and Strategically
• Working in Teams/Managing Ourselves and our Relationships
• Communicating for Impact
Required Skillset:
- Logistical support
- Managing data
- Managing documents, correspondence and reports
- Managing information and workflow
- Planning, organizing and multi-tasking
- Managing financial processes
- Job knowledge / technical expertise
- Proficiency in current office software applications; good basic knowledge of finances and mastery of a series of financial and spreadsheet software.
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UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.
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WARNING TO APPLICANTS:
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you have received a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. Should you feel that you have received a fraudulent notice, letter or offer that makes use of the name or logo of UNFPA, you may submit a report through the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm
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HOW TO APPLY:
Click here to apply.
UNFPA has established an electronic application system. This allows applicants to create a candidate profile which can be updated regularly and submitted for more than one vacancy. Download the step by step guide to applying in the E-Recruit system of UNFPA at http://www.unfpa.org/employment. Please print out the Guide for your reference during the registration and application process.
Notice:
UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.
